Avoid Common Mistakes: 7 Things New Users Should Know About Scolera

Starting with a new school management system can feel a bit overwhelming—but it doesn’t have to be. Scolera is designed to be intuitive and powerful, but like any tool, using it efficiently requires a little guidance.

To help you make a smooth start, we’ve put together a list of 7 common mistakes new users often make—and how to avoid them.

1. Skipping the how to set up instructions

Why it matters: The setup instructions are there for a reason—for guiding you through essential configurations like academic year setup, role permissions, and class structure.
Pro tip: Take your time with it. A strong setup saves hours later.

2. Not Assigning User Roles Properly

Why it matters: Giving every user admin-level access can lead to confusion or errors.
Pro tip: Use Scolera’s role-based access control to ensure users only see what they need. This keeps things secure and organized.

3. Ignoring the Help Center and Tutorials

Why it matters: Many users dive in without exploring the built-in guides, which can lead to missed features or incorrect usage.
Pro tip: Bookmark the Help Center and watch the quick-start tutorials. They’ll save you time in the long run.

4. Forgetting to Sync Calendars and Timetables

Why it matters: Without syncing academic calendars and class timetables, attendance, exam scheduling, and homework tracking may not function properly.
Pro tip: Make calendar syncing a priority during your first week of setup.

5. Underusing the Parent and Teacher Portals

Why it matters: Scolera is not just for admin teams. The Parent and Teacher Portals are vital for communication and daily management.
Pro tip: Encourage teachers to regularly post updates, and guide parents on using their portal effectively.

6. Delaying Data Import or Doing It Manually

Why it matters: Trying to enter all student and staff data manually can take days.
Pro tip: Use Scolera’s bulk upload tool to import student records, grades, and fees easily from spreadsheets.

7. Not Enabling Notifications and Reminders

Why it matters: Users often miss important updates simply because they haven’t turned on notifications.
Pro tip: Set up email and in-app alerts for attendance, events, and due payments to keep everyone informed and on track.

Final Thoughts

Getting started with Scolera is easier when you know what to look out for. By avoiding these early mistakes, you'll not only save time but also unlock the full potential of the platform. Take it step by step, and don’t hesitate to reach out to Scolera support when needed—we’re here to help!